way, or would like to address in a bigger way. For each Problem or Priority, collect and file: News articles about the problem: local, regional, state and national • Data/demographics related to the problem • Information from interviews with: persons who treat the problem, persons who study the problem, persons affected by the problem, organizations involved with the problem • Description or depiction of your organization’s service area Resumes of personnel who may be assigned – This file should contain the dreams of programs and activities Florida Women’s Business Center http://www.flwbc.org/component/optio n,com_weblinks/catid,14/Itemid,23/ Florida State University: Funding Resources & Opportunities http://www.research.fsu.edu/fa cultystaff/resources.html University of Florida Florida Department of Education, Grants Management http://www.fldoe.org/grants/ Florida Office of Cultural, Historical and Information Programs http://www.flheritage.com/grants/ “Small Matching” preservation grants, special category grants, history museum grants, and Florida Arts grants. County of Volusia www.volusia.org Volusia ECHO Grants and the Children and Families Advisory Board grant information can be found Florida Division of Cultural Affairs a-arts.org/grants/index.htm Workforce Florida, Inc. http://www.workforceflorida. com/wages/wfi/rfp/index.htm Federal Resources Grants.gov www.grants.gov Allows organizations to electronically find and apply Offers links to current funding opportunities for vari ous areas of interests including children, families, women, athletics, and health. U.S. Department of Health and Human Servi ces, Office of Extramural Research Grants http://grants1.nih.gov/grants/oer.htm The Office of Extramural Research (OER) serves as the focal point for policies and guidelines for extramural research grants administration. This si te offers information on grant writing and policies, research training, funding opportunities, and links to other resources. U.S. Department of Health and Human Services, Grantsnet http://www.hhs.gov/gr ) providing grant information to current and future HHS grantees The Catalog of Federal Domestic Assistance http://12.46.245.173/cfda/prog_index.html The Nonprofit Times http://nptimes.com/07Aug/news-070806-1.html Leading business publication for nonprofit management. National Endowment for the Arts www.nea.gov ) or ( http://www.nea.gov/grants/apply/index.html ) for information by category Orlando Magic Youth Foundation http://www.nba.com/magic/omy Top Celebrity Charities and Foundations http://www.usatoday.com/life/2001-12-1 ) outdated, but gives the name of the foundations so a separate search can be done. More can be found at the Foundation Center yip/youth_celebrity.html ) More information on the Foundation Center below. The Grantsmanship Center www.tgci.com Offers a training program that covers all aspects of researching grants, writing grant proposals and negotiating with funding sources. The Foundation Center The Volusia County Library Center is a Cooperating Co llection Site for the Foundation Center, which offers a “finding funders” search engine, a useful library, a grantwriting web page, dates and location to upcoming training programs, a list of top funders, a proposal writi ng short course, and an online foundation directory. Census 2000 Home Page Select - American FactFinder Select – 2005 American Community Survey Select data in left column Note the report options *BRFSS Data expected in 2008 for data year 2007 (Behavioral Risk Factor Surveillance System) **Note Pop-up Blocker warning Select – Analysts and Researchers Select – Area Profile Select – Profile, Area Profile Select – School Districts for Sc Select – Educational Data for the Sch Other sites of interest: www.flagler.k12.fl.us County of Volusia – www.volusia.org County of Flagler – www.flaglercounty.org Enterprise Florida – www.eflorida.com www.agendavf.org BEBR – Bureau of Economic www.bebr.ufl.edu (cost is $50 per county report) njunction with program staff. Provide monthly or quarterly progress repor ts to staff (written or in person). Train project staff. Trai Using evaluation instruments, information collection activities, participant/case selection for sampling purposes, and other activities. Designing information collection instru ments or selecting standardized instruments or inventories. Implement information collection procedures such as: borating agency staff. Interview program participants. Observe service delivery activities. Review participant case records Write interim (quarterly, biannual, y Educate the outside evaluator about th e program's operations and objectives, expects from the evaluation. This may i nvolve alerting evaluators to sensitive situations (for example, the need to report suspected child abuse) they may Sample Outline for Evaluation Plan Evaluation framework What you are going to evaluate How sources of information were selected Time frame for collecting information - Initial information on program participants or other program aspects collected prior to receipt of services or program intervention. Baseline da ugh intake interviews and observations and are used later for comparing measur data analysis - The process of systematically applying st atistical and logical techniques to describe, summarize, and compare data collected. data collection instruments - Forms used to collect information for your evaluation. Forms may include interview instruments, intake forms, case logs, and at tendance records. They may be developed specifically for your evaluation or modified from existing instru ments. A professional evaluator can help select those that are most appropriate for your program. - A written document describing the specific procedures to be used to gather the o collects the information, when and where it is collected, and how it is to be obtained. - An accumulation of information that has b een systematically organized for easy access and analysis. Databases typically are computerized. expected in a particular evaluation. The design describes how you plan to measure program co mponents and how you plan to use the resulting measurements. A pre- and post-intervention design with or without a comparison or control group is the design needed to evaluate pa rticipant outcome objectives. suggesting ideas, or recommending actions. A focus gr immediate outcomes - The changes in program participants, know early in the course of the program. They may occur at certain program points, or at program completion. For example, acknowledging substance abu impact evaluation - A type of outcome evaluation that focuses on the broad, longer-term impacts or results of a program. For example, an impact evaluation could show that a decrease in a community's overall infant mortality rate was the direct result of a program designed to provide early prenatal care. - Time or services donated to your program. informed consent - A written agreement by program participants to voluntarily participate in an evaluation or study after having been advised of the purpose of th e study, the type of information being collected, and how the information will be used. - A tool used to collect and organize information. Includes written instruments or measures, such as questionnaires, scales, and tests. intermediate outcomes - Results or outcomes of a program or trea tment that may require some time before they are realized. For example, part-time employment would be an intermediate outcome of a program designed to assist at-risk youth in becoming self-sufficient. internal resources - An agency's or organization's resources including staff skills and experiences and any information you already have availabl e through current program activities. - The specific services, activities, or product s developed and implem improve program participan ts' knowledge, attitudes, behaviors, or awareness. logic model - See the definition for program model. management information system (MIS) - An information collection and analysis system, usually computerized, that facilitates access to program and par ticipant information. It is usually designed and used for administrative purposes. The typ es of information typically included in an MIS are service delivery measures, such as session, contacts, or referrals; st aff caseloads; client sociodemographic information; outcome evaluation - Evaluation designed to assess the extent to which a program or intervention affects participants according to specific variables or data elements. These results are expected to be caused by program activities and tested by comparison of results - An evaluation that examines the extent to which a program is operating as intended each time. It is also important that reliability be main tained across data collectors; this is call interrater reliability. word files into one document with continuous page numbers??? into a .pdf file. Active v. Passive Stay away from “passive” verbs Using “Active” verbs is best, because… Impreciseness Use the adverb instead of the noun. . . . Apparently Gives the appearance of Consider Give consideration to Use short, simple words and sentences Short paragraphs are easier to follow When the draft is finished, go back and replace phrases with one word “for the purpose of” to “for” Avoid language/phrasing that can lead to conjecture that is not in your favor Eliminate biased language Put the person first “persons with disabilities” NOT the “disabled” Avoid sexism “workers” compensation” NOT “workman’s compensation” List sources of all citations in the back of the document (Hint: refer to a style book) Spell out an acronym the first time it is used, then use initials without periods Never use “insider language” which is exclusive to the field of discipline Write as if you are explaining to “extra-terrestrials” : the subject of the action…”We will make the Publication Manual of the American (Washington D.C. American Psychol For In-Text © 2007, The Ohio State University Libraries. 1858 Neil Avenue Mall, Columbus, OH, 43210-1286 Telephone: (614) 292-6154 Book (one author) Reference: The new feminism. Book (two to more authors) Reference: The elements of style In-Text: (two authors): In-Text (subsequent references): International encyclopedia of psychiatry, psychology, psychoanalysis, and neurology Magazine Article (one author) Reference: vember 10). Neuroscience: Breaking Science, 290 Newspaper Article (no author) Reference: New York Times ("Amazing Amazon Region," 1989) Electronic reference formats recommended by brought to you by PRW (www.press-release-writing.com) Microsoft Excel Tip: Adding a DropDown ListBox in a Cell www.beyondtechnology.com , from Rodney Powell, Microsoft MVP – Excel A single cell ( or even an entire column ) can be given a data setting so that, when selected, a dropdown list appears with a fini te list the possible entries for that range. To create a dropdown list, restricting entries in a range to those values, follow these steps: Select the range that is to contain the vali dation dropdown listbox. This may be either a single cell or a larger range, such as an entire column. From the menu, choose On the Click in the box, and then either type a range reference manually [ preceded by an = A plus sign indicates that the keys Keystroke Document actions Open a file CTRL+O New file CTRL+N Save As F12 Print CTRL+P Find CTRL+F Go to F5 Cursor Movement One cell up up arrow One cell down down arrow One cell right Tab One cell left SHIFT+Tab End of row Home End of column CTRL+left arrow Formulas Apply AutoSum ALT+= Current date CTRL+; Current time CTRL+: Spelling F7 Keystroke Selecting Cells All cells left of current cell SHIFT+left arrow All cells right of current cell Entire column CTRL+Spacebar Entire row SHIFT+Spacebar Text Style Bold CTRL+B Italics CTRL+I Underline CTRL+U Formatting Edit active cell F2 Format as currency with 2 SHIFT+CTRL+$ Format as percent with no SHIFT+CTRL+% Cut CTRL+X Copy CTRL+C Paste CTRL+V Format cells dialog box CTRL+1 A plus sign indicates that the keys Keystroke Document actions Open a file CTRL+O New file CTRL+N Close a file CTRL+W Save As F12 CTRL+S or SHIFT+F12 Print Preview CTRL+F2 Print CTRL+P Show/Hide paragraph symbols CTRL+* Spelling and grammar F7 Find CTRL+F Go To CTRL+G Cursor movement Select all - entire document CTRL+A Select from cursor to beginning of line Select from cursor to end of line SHIFT+END Go to beginning of line HOME Go to end of line END Go to beginning of document CTRL+Home Go to end of document CTRL+End Formatting Cut CTRL+X Copy CTRL+C Paste CTRL+V Left alignment CTRL+L Center alignment CTRL+E Right alignment CTRL+R Justified CTRL+J Indent CTRL+M Page break CTRL+Enter Keystroke Text Style Font face CTRL+SHIFT+F Font size CTRL+SHIFT+P Bold CTRL+B Italics CTRL+I Underline CTRL+U Double underline CTRL+SHIFT+D Word underline CTRL+SHIFT+W All caps CTRL+SHIFT+A Change case SHIFT+F3 Subscript CTRL+= Superscript CTRL+SHIFT+= Make web hyperlink CTRL+K Go to next cell Go to previous cell SHIFT+Tab Go to beginning of column ALT+PageUp Highlight to beginning of Go to end of column ALT+PageDown Highlight to end of co lumn ALT+SHIFT+PageDown Go to beginning of row ALT+Home Highlight to be ginning of row Go to end of row ALT+End Highlight to end of row ALT+SHIFT+End Column break CTRL+SHIFT+Enter Miscellaneous Copyright symbol - © ALT+CTRL+C Date field ALT+SHIFT+D Go to footnotes ALT+CTRL+F Show/Hide ¶ CTRL+SHIFT+8 Thesaurus SHIFT+F7 A Must Have List of Commonly Used Ac ronyms for All Grant Professionals! ADA: Americans with Disabilities Act IT: Information Technology APR: Annual Progress Report LCAT – Latino Council on Alcohol and Tobacco ATOD: Alcohol, Tobacco and Other Drugs LOCCS: Line of Credit Control System BID: Business Improvement District MADD – Mothers Against Drunk Drivers CADCA – Community Anti-Drug Coalitions of America MIS: Management Information Systems CAPT – Centers for the Application of Prev. Technologies MOA: Memorandum of Agreement CASA – Center on Addiction and Substance Abus e MOU: Memorandum of Understanding CBD: Central Business District M Can’t find what you are looking for???? www.acronymfinder.com & it gives you tons of options! Answered in the Proposal How will you keep the project going when our funding is over? Problem addressed is not one that interests the funder Requests that don't match the guidelines (63 percent called Guidelines Successful grant-writing involves solid advance planning and preparation. It takes time to coordinate your planning and research, organize, write and package your proposal, submit your proposal to the funder, and follow-up. Preparation (planning and research) is vital to the grant-writing proc ess. Solid preliminary work will simplify the writing stage. A well-written proposal follows the basic steps outlined below. Organize your proposal, pay attention to detail and specifications, use concise, persuasive writing, and request reasonable funding. Make sure the grantmaker's goals and objectives match your grantseeking purposes. Clearly understand the grantmaker's guidel ines before you write your proposal. Always follow the exact specifications of the grantmakers in their applications, Requests for Proposals (RFPs) and guidelines. Use these basic steps to guide you: 1.Prove that you have a significant need or problem in your proposal. 2.Deliver an answer to the need, or solution to the problem, based on experience, ability, logic, and imagination throughout your proposal. 3.Reflect planning, research and vision throughout your proposal. 4.Research grantmakers, including funding purposes and priorities, and applicant eligibility. Preliminar osal Many grantmakers permit grant applications by invitation only, and require potential grant recipients to submit preliminary proposals in the form of inquiry letters in order to be invited to submit a Full Proposal Inquiry letters are designed to convince the grantmaker to consider your request. They provide you the opportunity to give the gr antmaker a snapshot of your proposed project/program. Be sure to establish a connection between your proposal's goals and the grantmaker's priorities, and focus on detail, clarity, and conciseness, while conveying the impact your proposal will make on the need or problem you are addressing. Inquiry Letter should condense all of the key information into the following main elements: 1.Organization Overview/Purpose 2.State Reason for and Amount of Funding Request 3.Describe Needs or Problem (including ta Inquiry Letter Generally, inquiry letters are no more than 2 or 3 pages, typed on letterhead, signed by CEO/Board Chair. Always follow the exact guidelines specified by grantmakers. We critically need funds to launch this sorely nee ded computer training program, fund the equipment, software, and the resources of two teachers to overse e and assist the volunteer student educators. These equipment and support resources will constructively assi st the 2,500 undereducated minority residents to be served by our new community service program. The Full Pro osal There are different forms and formats for full funding proposals. Every funder has different pplication Form (CAF), a single proposal accepted by a number of grantmakers to help grantseekers save time and streamline the grant application process. lways follow the exact specifications of th e grantmakers in their grant applications, Requests for Proposals (RFPs) and guidelines. Full Proposals are generally a maximum of 15 pages (single-spaced) and include a Cover Letter , Narrative, Qualifications, Conclusion and Appendices, as follows (See Components ): Cover Sheet - a case statement and proposal summary; Needs Assessment - a concise demonstration of the specif ic situation, opportunity, problem, issue, need, and the community your proposal addresses; Program Goals and Objectives - a succinct description of the proposed project/program's outcome and accomplishments in measurable terms, and how it matches the funder's interests; Methodology - a rational, direct, chronological description of the proposed project and the process used to achieve the outcome and accomplishments; Evaluation - the plan for meeting performance and producing the program/project; ). Unless required, do not include an index or tabl e of contents, or bind the proposal, and be sure to sign it and submit the number of copies requested by the grantmaker. Copyright © SeaCoast Web Design. All rights reserved. onents In general, the cover letter (Overview of funding request) (Executive summary) Needs Assessment Goals and Objectives Methodology Evaluation 4. (Administrative & program costs) Qualifications (Applicant credibility) Conclusion (Summary) Appendices materials) 2) Cover Sheet (1/2 page) lso called an executive summary, this case st atement and proposal summary is the most important component of your proposal. Summarize all of the key information and convince the grantmaker to consider your proposal for funding. Introduce your proposal, present a clear, concise summary of, and the visual framework for, the proposed project/program, and include: Applicant contact information, purpose of the funding request, need/problem, 3) Narrative (10-15 Pages) a) Needs Assessment (Problem Statement) (3-4 Pages) situation, opportunity, problem, issue, need, and the community your proposal addresses. Support your statement with qualified third-party research/evidence to justify the need or problem. Clearly, concisely demonstrate that a relevant, compelling problem or need exists, and include the following: at an expected proficiency. 4.Process - the method by which the action will occur. 5.Product - the tangible results from the action's performance and process. ): 1.Include project costs to be incurred at the time of the program's implementation. 2.Include no miscellaneous or contingency categories, include all items requested for funding, and all items to be paid by other sources, consultants. organization history, mission and goals. 2.Brief description of organization current programs, activities, service statistics, and Long-range goals and current programs/projects and activities. 3.Evidence and support (including qualified third-party statistics) of 4.Number of board members, full time paid staff, part-time paid st aff, and volunteers. Evidence of Board involvement, activity and key staff members qualifications and dditional attachments are usually required at the funder's discretion. Typical appendices generally include:
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